TVET website development
REQUEST FOR EXPRESSIONS OF INTEREST
(INDIVIDUAL CONSULTING SERVICES)
Country:
Name of Project
Grant No.:
Assignment Title:
Reference No.:
Federated States of Micronesia
FSM Skills and Employability Enhancement Project (P176965)
IDA-D9870
TVET website development
FM-NDOE-400758-CS-INDV
The Federated States of Micronesia (FSM) has received financing from the World Bank toward the cost of the FSM Skills and Employability Enhancement (SEE) project and intends to apply part of the proceeds for consulting services.
The consulting services (“the Services”) as the Technical and Vocational Education and Training (TVET) website development includes effectively producing quality videos and graphic work in the education space in the FSM. The website developer will work directly with the SEE Project Manager, the National Department of Education (NDOE)’s IT Specialist and the Communication Specialist housed at the Central Implementation Unit (CIU).
The detailed Terms of Reference (TOR) for the assignment is annexed to this document or can be found at the following websites:
• FSM Department of Finance & Administration Website (https://dofa.gov.fm)
• FSM Department of Education (https://www.national.doe.fm)
• Reliefweb (https://reliefweb.int)
The NDOE now invites eligible individuals (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach cover letter, CV and work samples.). Firms’ staff may express interest through the employing firm for the assignment and, under such situation, only the experience and qualifications of an individual shall be considered in the selection process. The criteria for selecting the Consultant are:
Evaluation criteria
Submission evaluations will be conducted based on the outlined criteria via:
• Review of the mandatory and desired requirements
• Work samples
• Interview
Qualifications
Mandatory requirements
• At least 10 years of experience in designing for Word Press including the latest versions.
• Experience in the development of responsive theming for desktop and mobile devices on Word Press.
• Experience in the development of information architecture and UX design.
• Visual design sensibility that is clean, simple, and sharp, with the ability to edit as needed.
Desired requirements
• Experience with website-based dashboards.
• Experience in multilingual sites with additional complexity.
The attention of interested Consultants (including firms) is drawn to paragraph 3.14, 3.16 and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers Fifth Edition, September 2023 (“the Regulations”), setting forth the World Bank’s policy on conflict of interest.
Further information can be obtained at the address below during office hours 0900 to 1700 hours Pohnpei Time (Local Time).
Expressions of interest must be delivered in a written form to the address below by e-mail by 5pm, February 7, 2024, local time.
Hyunjeong Lee
SEE Project Manager
Project Implementation Unit
Email: hyunjeong.lee@national.doe.fm
CC to:
Central Implementation Unit: ciu.ndoe@gov.fm
Annex
Design and development of FSM Career and Technical Education website
Terms of Reference
1. Background
The National Department of Education (NDOE) in the Federated States of Micronesia (FSM) is implementing the FSM Skills and Employability Enhancement (SEE) Project, which is financed by the World Bank. This project has a primary goal of enhancing vocational education at the secondary level in FSM by improving access, quality, and relevance. To achieve this, the NDOE needs a service provider to design, develop, and implement a dedicated website for Career and Technical Education (CTE) and SEE Project. The scope of work for this assignment includes:
a. Research and analysis: Conduct an in-depth analysis of the current NDOE website, CTE webpage, and similar websites. Perform user research with the project’s primary audience to gather insights.
b. Design: Based on research findings and analysis, design the website’s functionality. This includes creating a user-friendly and engaging interface, ensuring real-time updates and data display, and simplifying the navigation process.
c. Development: Build the website using WordPress, focusing on interactive user experience (UX) and user interface (UI) design. Ensure robust security measures are in place to protect user data.
d. Training: Develop a quick manual and provide a brief training on how to manage the website.
The selected service provider will play a crucial role in making information about CTE and SEE Project easily accessible to the target audience while maintaining a high standard of security and usability. This project aligns with the broader objectives of improving vocational education in FSM and enhancing career opportunities for its citizens.
2. Objective
Overall Objective: To develop an interactive, functional appealing website.
Specific Objectives:
- Analyze similar websites and propose the best interface.
- Design the website
- Develop the website
- Provide capacity-building support
3. Scope of work
Objective | Assignments and requirements | |
a. Research and Analysis |
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b. Design |
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c. Development | General requirements | Under the overall supervision of the Project Manager and NDOE IT specialist, the consultant will:
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Functionalities |
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Proposed sections for the website | Note: The following proposed sections will be finalized in consultation with the Project Team. The content for these sections will be provided by the Project Team, and new sections may be added during the project’s progression. Proposed sections: What is CTE? / SEE Project / Interactive Map / Partners / Stories / Resources / Announcements.
| |
Capacity-building | General requirements |
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Browser Compatibility
The public website and the content management system (CMS) should be compatible with all browsers, supporting at least their two most recent versions.
Content Management System, software development, security and hosting
- The selected vendor should collaborate closely with the content team with the PIU/NDOE and provide a straightforward mechanism to ensure regular content updates aligned with the website design. Additionally, the vendor should offer advice on the necessary technical specifications for the content wirework.
- The vendor must adhere to the Government of FSM’s Web Security Policy and Security recommendations checklist if any.
- The vendor should conduct training sessions for the Project Implementation Unit (PIU)/NDOE focal point(s) on website maintenance and content updates.
- The source code of all versions should be delivered to the PIU/NDOE team.
Hosting
The website will be hosted by the NDOE.
Copyrights
- The domain name and all site-related matters are the copyrights and property of the PIU/NDOE.
- The source code for the website and mobile application should be handed over to the PIU/NDOE after delivering the final version.
- Handover documents, including the maintenance plan, security details, hosting information, and any other information related to the website, should be provided.
Intellectual Property
All information and assets related to the platform will be the property of the PIU/NDOE. The vendor is required to submit all source code and documentation to the PIU/NDOE.
Licensing
Open source technologies must be used to avoid any licensing costs. These details can be further refined, modified, and amended during discussions between the developer and the PIU/NDOE regarding the technical and financial aspects of the platform development.
Project Management
Weekly or as-needed check-in calls and meetings with the PIU/NDOE team during the design and build of the website will be conducted to review and provide feedback on each deliverable.
4. Assignment and deliverables
Key tasks | Expected deliverables | Timeframe/Delivery date | Payment |
1. Conduct research on the current website, user groups, required functionalities, and content / Review the examples provided by the PIU | Present design direction for approval | 3 weeks | 50% of total contract |
2. Design 3 mock-up websites based on design research, including technical review of the wireframes, for desktop and mobile phones | Present 3 mock-up options for selection | 3 weeks | |
3. Build an interactive prototype of the selected wireframe 4. Conduct user testing and A/B testing with the existing website |
| 1 week | |
5. Build a CMS 6. Implement the ability to display, add, and manage real-time data sources through API endpoints. 7. Develop two separate application submission systems, ensuring the safe storage of applications. | Deliver the first version of the CMS | 3 weeks | |
8. Develop a brief Word Press tutorial manual | Develop a brief manual in Word and PDF formats | End of development phase | 30% of total contract |
9. Conduct training/demo session(s) for the PIU and NDOE on website updates and maintenance (based on the manual developed under Task 8) | Complete the training/demo | End of development phase | 20% of total contract |
10. Address and resolve all identified bugs and issues | Provide the final website along with the source code. | End of development phase | |
11. Project management | Conduct weekly check-in calls with the PIU and NDOE team to review progress, discuss ongoing tasks, and provide feedback on deliverables during the design and build phases of the website. | Ongoing | |
Total | 12 weeks |
5. Duration of assignment
A total of 12 weeks (tentatively between March 2024 and July 2024)
6. Evaluation and selection process
Submission evaluations will be conducted based on the outlined criteria via:
- Review of the mandatory and desired requirements
- Work samples
- Interview
7. Document submission
Prospective applicants are requested to submit the following documents as part of the Expression of Interest package:
- Cover Letter and CV: A succinct cover letter (limited to one page) along with a comprehensive Curriculum Vitae.
- Three most recent and relevant work samples
8. Qualifications
Mandatory requirements
- At least 10 years of experience in designing for Word Press including the latest versions.
- Experience in the development of responsive theming for desktop and mobile devices on Word Press.
- Experience in the development of information architecture and UX design.
- Visual design sensibility that is clean, simple, and sharp, with the ability to edit as needed.
Desired requirements
- Experience with website-based dashboards.
- Experience in multilingual sites with additional complexity.